Currently seeking an

OFFICE MANAGER 

for a local PIQUA manufacturing company

The ideal candidate will be detail oriented and have experience managing others. This position will act as the executive assistant to the president of the company and will be responsible for completing tasks when he is out of the office. 

RESPONSIBILITIES INCLUDE:

ACCOUNTING

-          Accounts Receivable

o   Tracking all outstanding payments

o   Following up with customers about past due payments

o   Notify manager if payments not received or customer not responding

-          Accounts Payable

o   Setting up new vendors

o   Includes…health insurance, cell phones, dues, subscriptions, trade shows, equipment leases, etc.

-          Invoicing press sales

-          Invoicing spare parts

-          Invoicing Service

-          Prepare annual operating budget

-          Maintain sales logbook

-          Calculate sales commissions

-          Setup wire transfer to LWB-DE for press sales, spare parts sales, and service reimbursement

-          Provide bank cards to new employees

-          Notify clients of warranty expirations

PAYROLL:

-          Review expense reports

-          Calculate hours for hourly employees

-          Pay per diem for hourly employees

-          Reimbursement of out-of-pocket expense

-          Calculate sales commissions

HR:

-          Interface with employees’ benefits contractor

-          Maintain employee files

-          Setup cellphone, laptop for new employees

-          Coordinate computer/laptop leases with LWB-DE

-          Maintain all contracts, employee files